Lighthouse Farms
onboards farmworkers with Harvust

Chelsea Durfey-Campbell owner of Lighthouse Farms standing in a barn
An illustration of a farmworker's finger signing a document on their phone

Empower your staff to hire faster and better

Hire farmworkers in a fraction of the time

Send your hiring packet and safety orientations with an online web app. Harvust software automatically fills information where it can from scanned IDs or previous hiring data.

With records you can trust

Stop worrying about costly I-9 errors. Bulletproof e-signature software and audit trails ensure you’ll have zero problems in case of an audit.

And data that works with the rest of your system

You’ll have instant access to all of your records through an easy to use app. Export everything to easily integrate with your time-tracking, payroll or other software systems on the farm.

So everyone spends less time in the office

Stop hiring people just so you can hire people. Hiring farmworkers with Harvust software is lightning fast and keeps everyone happy and spending less time on paperwork.

Request a demo to see how Harvust software can speed up hiring on your farm
Now I seamlessly get the [hiring] information straight to my computer from out in the field. Instead of taking twenty minutes to onboard one employee it takes approximately two.
Hannah DeHoog, Milbrandt Management, Vineyards
How it works
01
Add new employee to your farm

All you need is their name and phone number (if they dont have a phone that's okay too)

02
Assign employee to crew

Whether they belong on the field crew, supervisors crew, or anywhere in between, Harvust keeps your employees organized and easy to manage.

03
Send hiring packet to employee

You prepare the documents and the employee signs on their phone. Want to go even faster? Harvust can scan their ID to get their info straight from their driver’s license or green card.

04
Send training to employee

Choose materials from the Harvust training library or upload your own. Employee completion is automatically recorded for compliance record keeping.

05
Integrate with your system

Employee records are securely stored, and instantly accessible on Harvust. You can download PDFs and export data to integrate with your payroll, time tracking, and other software systems.

Features
Simple form for easy
filling of documents
on mobile
Easy document redos, revisions, and edits
Validation of inputted
form data
Exportable employee
data for payroll, and reporting
Automatic filling
of data
Encrypted document
storage
Organized and
searchable records
Employee onboarding
status dashboard
Verified and compliant
e-signatures
Timestamped training records

Frequently asked questions about e-signatures and I-9s in agriculture

Can I complete and store I-9 electronically?

Employers who wish to implement an electronic Form I-9 with an electronic signature function may re-create a Form I-9 that includes such a function, as long as the resulting form is legible; there is no change to the name, content, or sequence of the data elements and instructions; no additional data elements or language are inserted; and the standards specified under 8 CFR 274a.2(e) through (i), as applicable, are met.  The system used to generate and store the electronic Form I-9 also must comply with regulations found at 8 CFR 274a.2 (e)-(i). The Form I-9 posted to the USCIS website does not currently have an electronic signature function.

Are Harvust electronic signatures valid?

Harvust complies with the Uniform Electronic Transactions Act and the Electronic Signatures in Global and National Commerce Act because its electronic signature processes ensures: 1) a clear intent to use electronic signatures and do business electronically; 2) signatures are directly associated with the electronic record and user placing them; 3) access to the records for all parties; and 4) prevention against tampering of electronic documents.

Am I required to save copies of the documents on my office computer, or can I leave them stored in your cloud/servers?

Employers are not required to store electronic copies of documents. While electronic copies of documents are always stored in our systems, it’s more important that you simply have a standard operating process for what you do with electronic documents, whether you discard them or save them and how, and that you follow that process for all employees. Harvust never stores verification documentation.

If I do electronic signatures do I also have to do e-verify?

No, E-Verify is an optional service provided by the federal government to confirm work status. No employer is required to use E-Verify, but it does minimize risk by confirming with the United States government that an employee is eligible to work. Harvust does not integrate with E-Verify.

Do Form I-9s have to be stored with Payroll Records?

USCIS recommends that employers keep Form I-9 separate from personnel records to facilitate an inspection request. Form I-9s should correspond to your employees on payrolls, but should be stored separately.

Our lawyer has prepared a compliance audit and full list of frequently asked questions in a detailed PDF.

View Audit & FAQ
Learn about improving safety with Harvust
Learn about better communication with Harvust
See how Harvust can make important HR tasks on your farm simple, fast, and organized.
Get a demo