Send your hiring packet and safety orientations with an online web app. Harvust fills in information from scanned IDs or previous hiring.
Stop worrying about costly I-9 errors. Bulletproof e-signature software and audit trails mean you’ll have no problems in case of an audit.
You’ll have instant access to all your records through an easy to use web app. Export everything to integrate with your time-tracking, payroll, and other human resource management systems.
Stop hiring people just so you can hire people. Hiring farm employees with Harvust is fast. It keeps everyone happy by spending less time on paperwork. Getting new hires into the field faster is better for everyone.
Now I seamlessly get the [hiring] information straight to my computer from out in the field. Instead of taking twenty minutes to onboard one employee it takes approximately two.
All you need is their name and phone number (if they don't have a phone that's okay too)
Whether they are on the field crew or the office, Harvust keeps your farm workers organized and easy to manage.
You prepare the documents and the employee signs on their phone. Want to go even faster? Harvust can scan their ID to get their info straight from their driver’s license or green card.
Choose training materials from the Harvust library or upload your own. Automated record keeping keeps track of employee progress.
Employee records are securely stored, and instantly accessible on Harvust. You can download PDFs and export data to integrate with payroll, time tracking, and other HR systems.
Employers who wish to implement an electronic Form I-9 with an electronic signature function may re-create a Form I-9 that includes such a function, as long as the resulting form is legible; there is no change to the name, content, or sequence of the data elements and instructions; no additional data elements or language are inserted; and the standards specified under 8 CFR 274a.2(e) through (i), as applicable, are met. The system used to generate and store the electronic Form I-9 also must comply with regulations found at 8 CFR 274a.2 (e)-(i). The Form I-9 posted to the USCIS website does not currently have an electronic signature function.
Harvust complies with the Uniform Electronic Transactions Act and the Electronic Signatures in Global and National Commerce Act because its electronic signature processes ensures: 1) a clear intent to use electronic signatures and do business electronically; 2) signatures are directly associated with the electronic record and user placing them; 3) access to the records for all parties; and 4) prevention against tampering of electronic documents.
Employers are not required to store electronic copies of documents. While electronic copies of documents are always stored in our systems, it’s more important that you simply have a standard operating process for what you do with electronic documents, whether you discard them or save them and how, and that you follow that process for all employees. Harvust never stores verification documentation.
No, E-Verify is an optional service provided by the federal government to confirm work status. No employer is required to use E-Verify, but it does minimize risk by confirming with the United States government that an employee is eligible to work. Harvust does not integrate with E-Verify.
USCIS recommends that employers keep Form I-9 separate from personnel records to facilitate an inspection request. Form I-9s should correspond to your employees on payrolls, but should be stored separately.
Our lawyer has prepared a compliance audit and full list of frequently asked questions in a detailed PDF.View Audit & FAQ